Business of all sizes are going to use Intuit Quickbooks, it’s recommended by business owners that own small one man operations to mega corporations with locations all over the globe. So if your starting your business you just go buy Quickbooks Pro and then your good to go right? It’ll do all your AR, AP, POS, inventory, etc. right?
Not so fast.
While Quickbooks is fantastic software there are multiple versions for a reason.
First off if you just need basic invoicing, AR, and AP, you don’t have physical goods being stocked and sold then yeah Quickbooks Professional may be just what your single man operation needs. Service industry businesses that typically just bill man hours and/or have items that typically are not stocked like a plumber, electrician, or general contractor can use QB and it’s basic invoicing features to a great success.
However if your running a small retail operation where you do have a store front, people walk in, and you want to use a register with a barcode scanner and receipt printer then you don’t want Quickbooks Professional, what you want is Quickbooks Point of Sale, this point of sale software has store front capabilities that are geared to integrate point of sale software, track inventory, assist with re-ordering of goods, handle multiple sales tax rates, and overall run your store front. There is also an ability to export out daily totals to traditional quickbooks as well.
All intuit software are somewhat complex to use. They do have “wizards” developed to help with simple tasks, but these wizards can often be long and time consuming when with point of sale your really looking for speed. Because of this it is strongly recommended to buy from a point of sale vendor that offers training or pre-configured point of sale systems that have the hardware already setup and the software already installed and configured to work with the hardware. These systems also come with a training session where a senior tech will help guide you through the basics like adding items to your inventory, taking credit card payment, or tracking customers.
Yes, piecing out the hardware yourself can save you some money, but how busy are you and how valuable is your time? Do you really want to figure out how to download print drivers and setup the USB port for your barcode scanner?
Additionally Intuit offers some really nice rebates via certified resellers like POSGuys if you sign up for a merchant account with them. And because of how their software is setup you really have to use their merchant account services unless you want to use an external payment terminal instead of the integrated software capabilities.